EPAI

Inventory management and procurement is more than a process. It is a dynamic, ever-changing practice that can quickly impact the bottom line when materials are delayed or unavailable. With EPAI, your company can drive down costs through proactive procurement management and a level of control that many small and mid-size companies have never been able to experience. EPAI's inventory and procurement system enables advanced inventory and procurement processes.

Features:

• Material Requests from Department / Projects.
• Chain of Approvals through a predefined workflow for all the requests
• Bill of Quantity.
• Automatic inventory update
• Request for Quotation for multiple suppliers
• Quotation receipts and price list updating
• A Complete Book keeping system
• Quotation comparisons
• Purchase order generation
• Accruing from different Quotations
• Provision for Blanket Orders
• Direct Purchase Order
• User-definable purchase order comments
• Detailed freight and shipping instructions
• Set Terms and conditions for the Purchaser orders and manage insurance certifications that, if expired, can be set to block payment.
• Easily manage multi-national vendors with purchase orders generated and the pricing maintained in their currency.
• Review received materials reports with line-by-line details on the costs and quantities. Maintain Received and Approved stock quantity View real-time information from the inventory item record, including:
• Stock status by category
• Vendors
• Uses in other Project's BOQs
• Year to date summary

Advantages:

• Get the right product, from the right supplier, at the right time, for the right price and the right quantity. In reality EPAI gives your organization the advantage of taking your procurement management to the next level, providing real time information to the department employees.
• Individual user of different departments can request items directly
• Stock availability and subsequent stock commitment is performed real-time
• If warehoused items are unavailable when requisitioned, the outstanding portion will be automatically filled when re-supply occurs.
• Disbursement reports identify which items to pull from stock, their stocking locations, and delivery information.
• A multi-level, approval process prevents items from being ordered prior to all necessary sign offs.
• Multiple requisitions for similar materials or services can be combined in one order, or a single requisition can be split up into multiple Quotation request/Purchase orders for a number of vendors.
• Software shows which requisitions are on hold waiting for approval, approved but not ordered, and ordered but not received.
• Comparing invoices to purchase orders and receipts has always been a time-consuming, paper-based, manual process. Now, with EPAI paperless procurement, invoice approvals and purchase order software, you simply enter the purchase order number on Invoice screen. EPAI immediately creates the complete invoice from the purchase order program and receipt information already in the system - in a paperless purchasing mode.
• Consolidation of business process standardizes the core of business functions by allowing tracking and managing of projects in a more efficient manner, improving maintenance, allowing access and sharing of information among departments, improves effectiveness of planning, decision making and reporting. As a result there will be more effective capture, access and analysis of data. Administrative time is reduced, operational costs go down and data entry errors are nil.