myBusiness Procurement / Inventory - mB P/I

Inventory management and procurement is more than a process. It is a dynamic, ever-changing practice that can quickly impact the bottom line when materials are delayed or unavailable. With mB P/I, your company can drive down costs through proactive procurement management and a level of control that many small and mid-size companies have never been able to experience. mB P/I's inventory and procurement system enables advanced inventory and procurement processes.

Features:

• Material Requests from Department / Projects.
• Chain of Approvals through a predefined workflow for all the requests
• Bill of Quantity.
• Automatic inventory update
• Request for Quotation for multiple suppliers
• Quotation receipts and price list updating
• A Complete Book keeping system
• Quotation comparisons
• Purchase order generation
• Accruing from different Quotations
• Provision for Blanket Orders
• Direct Purchase Order
• User-definable purchase order comments
• Detailed freight and shipping instructions
• Set Terms and conditions for the Purchaser orders and manage insurance certifications that, if expired, can be set to block payment.
• Easily manage multi-national vendors with purchase orders generated and the pricing maintained in their currency.
• Review received materials reports with line-by-line details on the costs and quantities. Maintain Received and Approved stock quantity View real-time information from the inventory item record, including:
• Stock status by category
• Vendors
• Uses in other Project's BOQs
• Year to date summary

Advantages:

• Get the right product, from the right supplier, at the right time, for the right price and the right quantity. In reality mB P/I gives your organization the advantage of taking your procurement management to the next level, providing real time information to the department employees.
• Individual user of different departments can request items directly
• Stock availability and subsequent stock commitment is performed real-time
• If warehoused items are unavailable when requisitioned, the outstanding portion will be automatically filled when re-supply occurs.
• Disbursement reports identify which items to pull from stock, their stocking locations, and delivery information.
• A multi-level, approval process prevents items from being ordered prior to all necessary sign offs.
• Multiple requisitions for similar materials or services can be combined in one order, or a single requisition can be split up into multiple Quotation request/Purchase orders for a number of vendors.
• Software shows which requisitions are on hold waiting for approval, approved but not ordered, and ordered but not received.
• Comparing invoices to purchase orders and receipts has always been a time-consuming, paper-based, manual process. Now, with mB P/I paperless procurement, invoice approvals and purchase order software, you simply enter the purchase order number on Invoice screen. mB P/I immediately creates the complete invoice from the purchase order program and receipt information already in the system - in a paperless purchasing mode.
• Consolidation of business process standardizes the core of business functions by allowing tracking and managing of projects in a more efficient manner, improving maintenance, allowing access and sharing of information among departments, improves effectiveness of planning, decision making and reporting. As a result there will be more effective capture, access and analysis of data. Administrative time is reduced, operational costs go down and data entry errors are nil.